1. NAME & ADDRESS OF THE SOCIETY
The English Literator Society
AKSHAR, Dhanlaxmi Nagar, Jintur Road,
Parbhani Tq. & Dist. Parbhani 431 401. MS.
H-2, 302, Solacia Phase, RMC, Wagholi,
Pune 412 207 India.
Societies Registration Act 1860 (Section 21)
Registration No. MH/444/2015/PBN
Bombay Public Trust Act 1950 (Section 29)
Registration No. F-15781/PBN
2. OBJECTIVES OF THE SOCIETY
1. To advance humanistic learning by encouraging the study of language, culture and literature written and translated in English. The English Literator Society (“ELS”) shall actively encourage fellowship and scholarly interaction among persons interested in various authors, their art, their ideas, and their times. The English Literator Society recognizes the importance of encouraging a wide variety of approaches, both established and innovational, to the study of language, culture and literature written and translated in English, including biographical and historical studies of authors’ life and times, bibliographical examinations and close readings of literary texts, as well as all other critical approaches.
2. To achieve its goals, The English Literator Society shall organize occasional conference. The English Literator Society may also arrange other conferences and symposia.
3. To offer both competitive and honorary awards to individuals, encourage the formation and development of literary societies with similar goals. The English Literator Society shall exist for educational and charitable purposes.
4. To promote the study of and an exchange of knowledge about all aspects of contemporary studies, including, but not limited to, language, literature, culture, history, politics, economics and international relations, etc. as a not-for-profit scholarly organization.
5. To bring together teaching and research staff active in the study of language, culture and literature written and translated in English; representing the study of language, culture and literature written and translated in English at national and international level.
6. To promote Indian English Literature in general, publish journal for the contributions of the members and subscribers, inspire and enlighten the members in creative and critical writing, assist Ph.D. scholars in thesis writing, make the members aware of research methodology and the latest documentation style, conduct annual / occasional conferences at various States, award the best poet, the best novelist, the best short story writer, the best critic, and the best editor every year from among the members, assist the members in getting their articles published in other journals, help the members in getting their books published by established publishers, convince the appropriate authorities of curriculum / syllabus committees of universities and schools to include creative writings of 21st century Indian English writers also in the syllabi.
7. To be a non-profit making non-business organization devoted to the academic interests of the teachers and scholars of English. To strive to promote and advance the cause of English Studies.
8. To promote study, criticism and research in the world literatures written in English and further the common interests of the teachers of these subjects, teaching in the colleges and universities.
9. To strive to establish contacts with similar learned and cultural organizations in other parts of the world.
10. To represent to the appropriate authorities, and the educational organizations in the country, the views of the ELS regarding the educational policy, methods and practice with reference to English Studies in India.
11. To organize sponsoring conferences, conventions and colloquia as appropriate in various parts of India and elsewhere; publish proceedings of such conferences, issue bulletins, newsletters and committee reports; publish research journals, bibliographies and similar other academic and professional works with reference to English Studies.
12. To facilitate the exchange of information among teachers and researchers in the field and formulating proposals for coordinating activities in different institutions.
13. To provide a forum for graduate students pursuing study in the subject.
14. To co-operate with schools, colleges and other relevant institutions and organizations, in the interests of the subject.
15. To run educational institutions, training institutions and publish books, reports, journals, magazines, newspapers, periodicals, thesis, researches, writings, discoveries, documents, news and information.
16. To initiate, carry out, execute, implement, aid and assist activities towards skill development in the Indian formal / informal sector and meeting the entire value chain’s requirements of appropriately trained manpower in quantity and quality on a sustained and evolving basis. To promote academies of excellence.
3. DEFINITIONS OF TERMS USED IN RULES AND REGULATIONS
The terms are used in the following meaning where these rules and regulations are if no other meaning is expected.
1. The Society: The society means – The English Literator Society , Parbhani. Tq. Dist. Parbhani
2. The President: The ‘President’ means the elected president as pr the provisions of Rule No. 10 & 12 of these Rules and Regulations.
3. The Vice President: The ‘Vice President’ means the elected president as per the provisions of Rule No. 10 & 12 of these Rules and Regulations.
4. The Secretary: The ‘Secretary’ means the elected secretary as per the provisions of Rule No.10 & 12 of these Rules and Regulations.
5. The Treasurer: The ‘Treasurer’ means the elected Treasurer as per the provisions of Rule No. 10 & 12 of these Rules and Regulations.
6. The Members of Executive Council: The ‘Members of Executive Council’ means the elected secretary as per the provisions of Rule No.10 & 12 of these Rules and Regulations
7. The Executive Council: The ‘Executive Council’ means the proper elected Council as per the provisions of Rule No. 10 & 11 of these Rules and Regulations.
8. The Member: The ‘Member’ means those members who have come under the proper procedure laid down under Rule No. 4 & 5.
AREA OF OPERATION
The jurisdiction of this Society is the whole Republic of India and elsewhere.
The financial year of this Society is from 1st April to 31st March.
4. MEMBERSHIP AND PROCEDURE FOR ENROLMENT
Any person living in Republic of India and elsewhere whose age is not less than 18 years and who agrees with the Rules and Regulations along with the objects of the Society is eligible to become the member. The person who wants to become member of the Society must give an application in writing to the Secretary of the Society. The application received for the membership shall be kept in the meeting of the Executive Council. The decision in relation to the person who wants to become member shall be taken in the meeting of the Executive Council by a majority of 3/5 votes. In case of positive decision such person shall have to pay the membership fees as decided by the Rules and Regulations to the Treasurer of the Society. After receiving the fee the name of such person shall be entered in the Membership Registration Book.
5. KINDS OF MEMBERSHIP
1. There shall be two types of members. They are as follows with fee details:
(a) Ordinary Member
(b) Institutional Member
Ordinary Member Rs. 100/- + Annual: Rs. 1050/- (USD $ 40) | Life time - Rs. 5150/- (USD $ 150)
Research Shcolar / Student Member Rs. 850/- (USD $ 30)
Institutional Member Rs. 300/- + Annual: Rs. 1650/- (USD $ 65) | Life time - Rs. 7300/- (USD $ 230)
2. Lifetime indicates maximum ten (10) calendar years, ending on 15 March of the 10th year.
3. Only Regular Ordinary Life Members of the ELS who have at least Three years standing as Life Members of the ELS, will be considered eligible for nomination to an office or to the membership of the Executive Council of the ELS.
4. Institutional members are NOT eligible for voting at GB / EC elections.
5. Membership fee (subscription) may be revised with prior approval of the General Body of the ELS with a resolution passed by a majority of not less than two third of the members present and voting in such a meeting. Such decision shall not be taken in an emergent meeting of the General Body of the ELS.
6. TERMINATION OF MEMBERSHIP
The membership of the members of the Society will be cancelled on the following grounds.
(a) If a member has not paid the annual membership fees within 30 days from the stipulated time (before annual / life membership expiry date).
(b) If any member has been convicted under any crime involving moral turpitude.
(c) On account of death, frequent absent from meetings, become excessively addicted to smoking, if detected causing damage to the society or if the Executive Council resolved by majority vote to cancel the membership.
7. GENERAL BODY MEETING, ITS POWERS AND FUNCTIONS
(a) The General Body shall be consisting of all the members registered under the provision of Rule 4 & 5. They all can participate in the meetings of the General Body however the members who have not paid the membership fees in the stipulated 30 days shall not participate; however he / she can remit the fees prior to the meeting. General Body meeting shall be held at the end of the financial year, i.e. in April.
(b) The powers and duties of the General Body will be as follows:
1) To give assent to the Annual Reports, Accounts and Audits, and Annual Budgets submitted by the Executive Council.
2) To amend or to change the Rules and Regulations of the Society, to elect the Executive Council.
3) To appoint any Chartered Accountant or Auditor for the audits and accounts of the Society.
4) To give suggestions and advice to the Executive Council in relation to the work and programmes of the Society.
5) To decide about the application forwarded by the person who has been rejected the membership of the Society.
6) The decisions taken by the General Body are mandatory over the Executive Council and all the members of the Society.
8. NOTICE OF GENERAL BODY MEETING AND QUORUM
a) The annual meeting of the General Body will be taken at the end of the financial year, i.e. in April for the concerned year. The notice for such meeting shall be given to each member before 15 days of meeting and may be dispatched by the post / email.
b) The quorum of the General Body meeting shall be 2/3 of the present members. In case if the required number of the members is not available for the meeting it shall be adjourned for want of the quorum. Such adjourned meeting shall not be concerned with the required quorum. It shall take place on the same day same venue after half an hour.
9. SPECIAL GENERAL BODY MEETING AND ITS FUNCTIONS
In spite of the annual meetings there may be special meeting of the General Body and may be conducted at any time. Such special meetings may deal with amendments in the Rules and Regulations of the Executive Council and certain other urgent works. Notice and quorum will be as per the provisions of Rule No. 8 (a) and 8 (b).
10. EXECUTIVE COUNCIL AND OFFICE BEARERS
The Executive Council of the Society will consists of minimum 7 to maximum 11 members.
a) The President-1, b) The Vice-President-1, c) The Secretary-1, d) The Treasurer-1, f) Other Executive Council Member
11. TERM OF EXECUTIVE COUNCIL AND PROCEDURE OF ELECTION
a) The member of the Executive Council shall be elected from General Body each after five years as per the decisions of the majority.
b) The President, the Vice-President, the Secretary and the Treasurer will be elected from the elected members of Executive Council.
c) The tenure of the Executive Council shall be of the five years however the Executive Council in working shall continue until the election of the new Executive Council.
12. OFFICE-BEARERS OF EXECUTIVE COUNCIL AND THEIR DUTIES
1. The President shall be subject to the control and supervision of Executive Council and have the power to make general directions and management of the affairs relating to Society. The President of the Society shall also enjoy the following powers and duties:
2. He shall be the President of the Executive Council at General Body meetings and shall summon and preside over all the Executive Council and General Body meetings of the Society.
3. At the time of voting on any matter/subject (except election) if the total votes of the groups of members happen to be equal in number, the President has the power to cast an extra vote to decide the matter/subject, save and except the Reserved Matters.
4. In the course of any proceedings or meetings of the Executive Council or the General Body, the decision of the President shall be considered as final, except for the matters that are decided by ballot or voting.
5. He shall have the power to allow inclusion of any subject/matter in the agenda for the discussion in the course of Executive Council / General Body meeting.
6. In case it is necessary to decide any point/matter/issue urgently and there is no time to call the Executive Council meeting, the President shall have the powers to decide the point/issue/matter but he/she shall bring the matter to the notice of the Executive Council as early as it is possible, for having the same ratified.
7. To appoint/terminate such staff as may be required for effective and efficient management of the affairs of the Society.
8. In the event of any executive Member(s) seat falling vacant the powers and functions of that executive Member would vest in the President of the Society.
9. He shall get the accounts of the society audited by the qualified auditor appointed by the Executive Council of the Society.
10. Ensure compliance of all statutory formalities and Rules and regulations.
To look after the work of the President in case of his / her absence and also to provide proper help.
1. Will convene meetings of the Executive Council and General Body whenever necessary or called upon to do so.
2. Will prepare the Register of Members as well as the proceedings register to record the minutes of the proceedings of the Executive Council meetings and the General Body meetings and/or urgent meetings of the General Body and have them duly signed by the Members who attend the meetings.
3. Look after the administration and other affairs and attend to all correspondence.
4. Summon and attend the meetings of the General Body and the Executive Council.
5. Give effect to the directions and decisions taken at such meetings.
6. Collect all dues to the Society and ensure through the Treasurer, where appointed, that proper accounts are maintained of all financial transactions relating to the Society.
7. Manage, and control the staff, and take disciplinary action where necessary.
8. Institute, prosecute and defend suits and other proceedings in which the Society may be involved.
9. Prepare the annual report, and financial statement of accounts under the guidance of the Executive Council.
10. Generally perform all such duties as are incidental to the office of Secretary.
11. The Secretary shall maintain an imprest cash amount of Rs. 25000/- (Rupees Twenty five thousand only) for incidental expenses.
1. All the assets and funds of Society shall remain under the care and management of Treasurer of the Society.
2. The Treasurer shall maintain the accounts and vouchers of all the money, which is received and/or paid by him on behalf of the Society.
3. The Treasurer shall make disbursement in accordance with the direction of Executive Council.
4. The Treasurer will ordinarily hold a cash balance not exceeding Rs. 25000/- (Rupees Twenty five thousand only) (or the amount which may be fixed by the Executive Council of the Society from time to time) to meet the emergent needs relating to the Society.
5. All the cash excess of the above amount (or the amount fixed by the Executive Council) shall be deposited in any Bank(s) selected by the Executive Council of the Society.
The Members of Executive Council
To remain present in the meetings of the Executive Council as well as the General Body, to vote at the time of election and to help in the works of the Society.
To be present at the General Body meeting, to cast vote in the election and to assist in the functioning of the society to achieve its objectives.
13. MEETING OF THE EXECUTIVE COUNCIL AND MEETING ON REQUISITION
a) The meeting of the Executive Council shall take place once in four months duration, in case of some essential work of the Society such meeting may be taken at any time.
b) If 1/3 of members of the Executive Council forward a written application to the President for conducting a meeting, the President should call such requisition meeting within 15 days. In case of not calling such meeting the requesting members can directly take such meeting by electing one of them as the President of the concerned meeting and decisions taken at such meeting shall be mandatory upon all the concerned.
14. EXECUTIVE COUNCIL MEETING NOTICE AND QUORUM
The notice for the meeting of the Executive Council must be received at least before 8 days to all the members. The notice of such meeting shall be given through the Notice Book to the members and their signs are to be taken on the Book. Such notices may be sent through registered post in case if some has not signed in the Book or certain other causes. The notice will contain the exact date, time, place and subjects for decision. The 2/3 attendance of the members of the whole members of the Executive Council shall be essential for quorum. The meeting if adjourned due to want of quorum shall be taken at some other date and which will not fall under the obligation of the quorum.
15. RULES OF ELECTION OF EXECUTIVE COUNCIL
The Executive Council shall be elected each after five years by the decision of the majority of the General Body. The General Body will first appoint an Election Officer by majority, after his appointment he will accept the nominations, do scrutiny, will declare the names of the elected members, voting will be taken in case of necessity and the elected candidate will be declared by the election officer. If there are any funds due to any member he / she will not be allowed to contest the election and will also not have right to cast vote in the election.
16. FILLING OF THE VACANCIES IN THE EXECUTIVE COUNCIL
If any vacancy occurs in the Executive Council due to the death of the member of office bearer of due to his / her resignation or due to the reasons given in the Rule No. 6. It will be filled up by remaining members of the Executive Council by their majority decision and the tenure of such elected member shall be corresponding to the tenure of that Executive Council only.
17. OBJECTWISE PROVISION FOR EXPENDITURE
100% funds will be utilized for the purpose for which the fund was collected.
18. POWERS AND DUTIES OF THE EXECUTIVE COUNCIL
1) To implement the resolutions of the General Body. To look after and to control the internal work of the Society and allied branches.
2) To sanction society office branches, to cancel the such permission for any branch, to be liable for all legal issues related to the society, to appoint employs in the Society as well as in its running all branches to control such employs, to transfer them, to promote them, to dismiss them, to run the work as per the aims and objectives, Rules and Regulations of the Society, to prepare the rules of work.
3) To submit information coming from various divisions regularly, to update the registers to keep accounts of the economic affairs of the Society, to make and audit from the competent auditor and to keep it in the General body for acceptance.
19. FUNDS, INCOME AND UTILIZATION
The fund of the Society shall be consisting of the fee taken from the members, various donations, government grants, service and publication fee, etc. Revenue generated by the Society out of its own assets, its activities and investments. Fund can be collected for the mandate to fulfill the objectives of the society and can be invested in the immovable objects. Such fund shall be updated to the P.T. register by filling change report.
20. PROVISION FOR LOANS AND DEPOSITS
No member or any office bearer of the Executive Council of the Society shall take any kind of loan, shall keep any deposits from and body until prior permission is taken from the Charity Commissioner Aurangabad.
21. PROVISION REGARDING PURCHASE AND SALE OF IMMOVABLE PROPERTY
The Society will have the right to purchase and sale the immoveable property. Majority of the Executive Council Members shall resolve to that effect. Prior permission of the Hon’ble Charity Commissioner, Aurangabad Division, Aurangabad should be taken for the sale of such immovable property.
22. BANK ACCOUNT
The balance amount of the Society may be kept in any nationalized bank under the name of the Society. It will be a joint account of at least two office bearers. The account will be operated by President/Secretary and Treasurer with joint signatures.
23. MAINTENANCE OF REGISTER OF MEMBERS
The list of the Members of the Society shall be maintained in the specific format along with Appendix as per the provisions of Section 15 of the Societies Registration Act 1860 and Societies Registration (Maharashtra) 1971 Rule 15.
The list of the Executive Council Members of the Society shall be maintained in the specific format along with Appendix One as per the provisions of Section 4 of the Societies Registration Act 1860 and Societies Registration (Maharashtra) 1971 Rule 7 shall also be sent to the office of the Deputy Registrar of the concerned Division every year.
The list of the Employees of the Society shall be maintained in the specific format along with Appendix Two as per the provisions of Section 4 of the Societies Registration Act 1860 and Societies Registration (Maharashtra) 1971 Rule 8 shall also be sent to the office of the Deputy Registrar of the concerned Division every year.
24. PROVISION FOR AMENDMENT IN RULES AND REGULATIONS
Rules and Regulations of the Society may be amended in the meetings of the General Body if such resolution is passed by 3/5 members with majority. The procedure lay down by Section 12 and 12 (a) of the Societies Registration Act 1860 shall be followed for the amendments.
25. PROVISION FOR CHANGE IN THE NAME AND OBJECT OF THE SOCIETY
In case of changing the name of the society or its objective or its merging fully or partly with some other society the procedure laid down by Section12 of 12 (a) of the Societies Registration Act 1860 will be followed. In case of changing Rules and Regulations a resolution must be passed with 3/5 majority of the members.
The dissolution of the Society may be done by the 3/5 majority decision as per the provision of Section 13 & 14 the Societies Registration Act 1860. After the completion of the society the balance amount will be given to any other society as per the decisions of 3/5 members.